The Valuable Combination of Automated Folder Inserters and Document Intelligence
As a part of everyday business, many organizations regularly process important documents such as statements, invoices, letters, and notices. These documents can contain highly sensitive data such as personal information, medical records, legal information, and invoices with variable pricing. The traditional way to process these documents is by manually sorting, folding and then inserting the printed documents into envelopes. This task can be very time consuming and is more prone to human error. For example, when sorting documents, we sometimes fail to notice two documents stuck together or we misread account/invoice numbers. Failure to catch these mistakes can lead to out of compliance processing. This can lead to dissatisfied customers and possibly even legal action based on failing to adhere to regulations and policies.
As a business owner, it is important that any documents that are mailed from your organization are processed with 100% accuracy. So now that we’ve explained some of the potential risks the traditional manual method can have, let us show you how FP can help you avoid these pitfalls.
Implement a Folder Inserter
The first solution to eliminating these risks is to own an FP intelligent folder inserter. Folder inserters eliminate the uncertainty of folding and inserting by hand, creating a low risk environment for highly accurate document processing.
FP folder inserters are all equipped with an electro-mechanical paper thickness detector. The detector measures the thickness and length of the paper being processed. As a result, if for any reason the paper double feeds the folder inserter will identify the double feed and prevent the document from proceeding. This security feature is on each feeder and is extremely accurate.
All FP folder inserters process mail at a much faster speed than by hand. FP folder inserters can process mail from as little as 1,350 letters per hour to 4,300 letters per hour. This offers you the flexibility to choose the best inserter to fit your business needs.
Folder Inserters come in a range of sizes so you can find just the right machine to fit your budget and processing needs.
Explore Software Enhancement Solutions
For additional accuracy and worry-free mail handling, the second solution is to pair your folder inserter with FlexStream™ software. FlexStream™ is a document enhancement software that utilizes document intelligence to ensure compliance with regulations and policies when processing business critical documents.
FlexStream™ can add a level of document intelligence by adding scan codes (or barcodes) to your mailing pieces. These scan codes are effectively read by folder inserters.
Our FlexStream™ software can also sort and group documents so that multiple documents going to the same recipient in the mailing are mailed in one envelope. For example, if a customer has three invoices being mailed but the invoices are scattered within the PDF data file, FlexStream™ will reorder the data file so that those three invoices are printed together and properly barcoded with document intelligence allowing them to be folded and inserted in to one envelope. This grouping feature saves the extra envelopes that would have been used, the postage for each of those envelopes and the time to fold and insert them individually. In addition, FlexStream™ provides easy access to the world of U.S. Postage discounts saving users from $0.072 to $0.567 per envelope mailed!
Every organization that processes and mails documents should consider these mail processing solutions. The folder inserter coupled with enhancement software will create an environment of automation and compliance. Additionally, the postage savings help to create an ROI to offset the solution costs while providing faster mail delivery.
FP offers a wide range of folder inserters to fit your business processing need. For more information, please visit www.fp-usa.com/folder-inserters/
Mo Bowlus is the National Product Sales Manager in charge of Folding Inserting Solutions. He has been with FP Mailing Solutions for more than four years, and working in the industry for over 34 years.